We recently rolled out some major improvements to the Quickbooks export feature in Donor Tools. We made some changes to the way Donor Tools exports Quickbooks files.
Here’s what’s new:
Donors are now exported as Quickbooks Customers. Donor Tools also exports the donor’s contact information that’s stored in Donor Tools: address, email, and phone number.
Donor Tools Funds are now exported as Quickbooks Classes. If you use classes to track your programs, Donor Tools will assign each donation to the appropriate class. If you don’t use classes, that’s alright, Quickbooks will import the classes anyway, but they won’t be displayed on your reports. Here are some examples of Funds/Classes:
- Building Fund
- Inner City Missions Project
- Orphanage Support Fund
Donor Tools Sources are now exported as Quickbooks Income Accounts, and a special Item is created in Quickbooks for each source. Here are some examples of Sources:
- Individual Contributions
- Tithes & Offerings
- Online Donations
- Golf Fundraiser
- Christmas Appeal Letter
Donations are now exported to Quickbooks as Sales Receipts. Each donation becomes a separate Quickbooks sales receipt. This way, each donation is credited to the donor (or “customer”) in Quickbooks, and the donation is also credited to the appropriate income account (Source). Splits are recorded as separate income items under each sales receipt.
After you export your file from Donor Tools and then import it into Quickbooks, you’ll need to create a deposit. Simply click “Record Deposits”, and then select the donations that are included in your bank deposit. Here are some helpful resources for Quickbooks:
- Running QuickBooks in Nonprofits By Kathy Ivens: Amazon or read it online
- Intuit Community Help with Quickbooks
UPDATE (Oct 17, 2009): Quickbooks export is included in all paid plans.